Columbus Property Management Inc. (CPM) (a member of Mission First Housing Group) a 501(c)(3) Pennsylvania nonprofit corporation, was created in 1993 as the property management affiliate of 1260 Housing Development Corporation, a Philadelphia-based nonprofit affordable housing developer specializing in housing for special needs persons.
CPM is seeking a full time Property Manager for its Spring City, PA location. The Property Manager has the responsibility of complying with all phases of operations that affect the tenancy of the individuals within his/her assigned portfolio.
Duties and Responsibilities:
- Maintain current knowledge regarding all applicable local, state, and federal laws and regulations.
- Coordinate with other departments while implementing the MTMP.
- Perform and evaluate customer research, market conditions, and competitor data;
- Manage all aspects of print production, receipt, and distribution of marketing materials.
- Oversee all marketing, advertising, and promotional activities in assigned property/portfolio.
- Establish marketing strategies to meet objectives of the marketing plan.
- Participate in the creation and implementation of (CPM’s) Marketing Plan.
- Prepare annual budgets for assigned property/portfolio and compare budget to actual expenses throughout the year.
- Ensure that accounts payables are in good standing.
- Regularly review resident rent payment status and work with the accounting and reporting departments to ensure accurate record keeping.
- Provide information to the reporting group for updating the property management system.
- Compile data in a timely manner for effective reporting.
- Work closely with maintenance personnel on all building projects.
- Implement periodic scheduled inspections of assigned portfolio including but not limited to resident units, common areas, basements, outdoor spaces, etc. and inform the Maintenance Department of needed repairs.
- Maintain up-to-date knowledge of regulations applicable to residents based on funding source.
- Ensure that resident files are maintained according to CPM and funding program specifications.
- Ensure that all phases of the Recertification Process are completed in a timely manner and according to state, local and federal requirements.
- Manage all aspects of the project wait list.
- Ensure that vacancies are filled in a timely manner.
- Ensure rents are collected in a timely manner, negotiate collections of arrearage, and manage all evictions from beginning to resolution.
- Ensure residents are notified of rent increases and lease addendum changes and/or provide updates advising residents of any changes in the terms of the lease agreement.
- Ensure that all residents in their portfolio are in the best living environment possible.
- Communicate resident concerns to Program Managers and Resident Service Coordinators as needed.
- Coordinate with Resident Services Manager and participate in Resident Services events.
- Assist residents in acquiring skills for coexisting with other residents in a building.
- Provide counseling and assistance in the rental subsidy process as needed.
- Assist residents in complying with the terms of the lease.
- Ensure applicants understand their responsibilities and obligations when signing leases and moving into units.
- Oversee recruitment, application, leasing and tenancy of all residents within their assigned portfolio.
- Perform market comparisons as needed for determining fair market rent.
- Comply with PA Real Estate, LIHTC, and AHM certification requirements.
- Understand, promote, and project the corporate mission while performing all duties and responsibilities.
- Participate in additional and/or special projects as required by management.
Skills Required:
- Excellent written and verbal communication skills
- Good interpersonal skills
- Strong organizational, analytical, and problem solving skills
- Ability to work both independently and as a team member
- Experience with MS Word and Excel: experience with YARDI (or comparable property management system)
- Ability to effectively interact with a wide variety of personalities
- Ability to be flexible and adapt to changing priorities
- Ability to handle multiple responsibilities.
Requirements and Qualifications:
- High School Diploma and at least five (5) years’ experience in property management, real estate sales or other applicable field
- Basic knowledge of PA Real Estate Fundamentals and Practices and possesses a valid Real Estate license in the state of Pennsylvania or will obtain the applicable license within first year of employment
- LIHTC and AHM certified or will become certified within 12 months of employment date.
- HQS certification is preferred but not required.
Other Requirements
- Licensed to drive a motor vehicle; access to an insured motor vehicle in good working condition that will be driven daily for the job;
- Available to work past normal business hours, evenings, and/or weekends to recruit residents, show and/or lease units, and complete re-certifications or special projects as needed.
Benefits
- 403B (Company Paid)
- Dental insurance (Company Paid)
- Medical insurance
- Life Insurance (Company Paid)
- Short and long-term disability (Company Paid)
- Paid Time Off
CPM is an Equal Opportunity Employer. For more information on CPM, please visit our website at www.columbuspm.org
To apply, please forward resume to Cavery@missionfirsthousing.org