Overview

This position is responsible for performing special projects and ad-hoc assignments to assist Controller in the management of NEA MB's accounting environment; for performing extensive general ledger duties; and for the timely, accurate processing, recording and analysis of various financial transactions. This position administers all facets of NEA MB's/PSC’s payroll function, which includes participating in the development, enhancement, communication and implementation of payroll policies and procedures; knowledge and administration of Federal and State payroll laws and regulations; knowledge and administration of MB’s collective bargaining agreement; and knowledge of Generally Accepted Accounting Procedures (GAAP) and internal controls in regard to Payroll; and for ensuring cohesiveness between payroll, accounting/finance and the human resources department in regard to payroll and other general ledger matters.

Job Responsibility

Payroll

Position administers all facets of MB/PSC’s payroll function; will keep informed on ADP software, identify needed modifications to the payroll system; assist management and IT staff in implementing system improvements. Keep informed on laws and regulations affecting payroll issues; interpret and recommend changes. Position will administer NEA MB's multi-company, multi-state, multiple pay frequencies payroll process; prepare corresponding payroll records and reports, and the related monthly, quarterly, and annual governmental payroll filings in accordance with applicable laws, codes, statutes, rules, regulations, and labor agreements.

• Recommends changes in methods or procedures to improve the efficiency of payroll; assist in development of policies and procedures related to payroll functions.
• Identifies needed or desired modifications to the payroll system and methods. Acts as liaison with ADP, accounting/finance, and IT units to implement system improvements
• Identifies State Department of Labor, Workers Compensation, and Tax Identification requirements, obtains and files appropriate forms, and maintains records.
• Monitors compliance with various governmental entities; Reconciles quarterly payroll activity and reviews quarterly federal and state tax filings; files with appropriate government agency on a timely basis. Reconciles annual W-2 data to payroll system, and to general ledger.
• Maintains intimate knowledge of financial reporting capabilities of various automated systems, including the ADP/HRIS, Report Smith, and Integrated Accounting Systems. Uses this knowledge to develop methodologies for obtaining data for requested management reporting, governmental compliance, collective bargaining and annual financial audit needs.
• Payroll Administration includes but is not limited to:
• Receives and audits employee timesheets and other payroll records ensuring compliance with company policies, procedures, labor agreement, and legal requirements.
• Accurately inputs payroll information and necessary changes into automated payroll system. Reconciles the resulting payroll data with input data.
• Ensure proper pay rates and individual payroll changes are received and enter them into the system to ensure the accuracy of individual paychecks.
• Process corrections and make adjustments as needed. Process and calculate a variety of payroll actions including wage garnishments, benefits withholding, overtime calculation, sales commission and calculation for other taxable benefits.
• Maintain currency of automated and manual payroll records on individual salaries and benefits as needed to accurately process and record pay and deductions.
• Prepares bi-weekly and year end journal entries to record payroll activity to general ledger and submits to Controller for review.
• Prepares reports and forwards payments of benefit deductions to appropriate agencies and vendors.
• Interpret and explain payroll rules and regulations; answer questions and resolve problems.
• Calculates salaries allocation and taxable benefit fringes amounts for month and year-end tax filings. Verifies accuracy of year-end tax reports generated by the payroll company.
• Serves as Administrator for ADP IPAY accounts, assists employees with setting up their individual ADP IPAY accounts, and is responsible for resetting passwords when necessary.

Cash Receipts

• Cash receipts processing including bank deposits of incoming checks, post cash deposits, credit card payments, and other electronic receipts to the general ledger.
• Maintain cash receipts log for incoming checks and the supporting documentation for incoming receipts.
• Work with the Senior Financial Accountant to reconcile any discrepancies in applying payments to customer invoices.

General Ledger / Special Projects

• Performs financial analyses, research, reconciliations or other related duties as assigned, to ensure compliance with Generally Accepted Accounting Principles.
• Maintains key general ledger accounts, to include analysis and reconciliation to vendor or other records and determining whether financial transactions are correctly classified.
• Performs special projects related to payroll in support of contract negotiations and the budget and financial reporting process.
• Compiles data for census reports for MB and in support of NEA census reporting, including those for the Fair Labor Standards Act and for MB’s Defined Benefits annual valuation.
• Compiles statistical and payroll data for Worker’s Comp insurance carrier audit.
• Assists in compiling and analyzing financial information for the Controller's use in advising Department and Program Managers about the financial status of their respective areas.

Required Qualifications

• Exercise discretion in discussing financial transactions processed or encountered.
• 8-10 years’ experience in a corporate computerized accounting environment, with three plus years performing all payroll functions, with ADP experience
• Prior experience processing cash receipts including bank deposits of incoming checks and posting cash deposits, credit card payments, and other electronic receipts to the general ledger.
• Excellent problem solving /judgment skills and a high level of attention to detail and accuracy.
• Advance general ledger accounting analysis is essential.
• Must be able to communicate effectively and in a constructive manner with management, peers, and coworkers.
• Accurate data entry skills
• Ability to multi-task in a deadline-driven environment
• Intermediate to advanced computer skills in Microsoft Office Suite, to include demonstrated proficiency in Microsoft Excel.
• Proficient in planning, organizing, and managing multiple tasks and deadlines.
• Aptitude to gain proficiency with multiple company accounting systems.
• Bachelor’s degree in accounting or related field