Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential.  Part of the Jacksonville Metropolitan Area, Nassau County has a population of 91,113 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BEBR) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000]. BEBR predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

To view the position description or submit your application for consideration, visit: https://nassauemployees.munisselfservice.com/employmentopportunities/default.aspx

This position performs a variety of highly responsible and complex administrative, secretarial, accounting and clerical work to maintain efficient and effective office operations. May supervise and review the work of subordinate clerical personnel as assigned.

• Answers the telephone; provides information as requested and/or forwards calls to appropriate staff person; takes messages as needed.
• Greets and assists office visitors.
• Receives and responds to inquiries, requests for assistance and/or complaints from County employees, outside agencies and the public.
• Manages department personnel functions, including but not limited to processing payroll, tracking time worked/leave taken, preparing job position requests and employee status transmittals, maintains employee records, etc.
• Composes, types, prepares, processes, files, copies and/or transmits a variety of documents, which may include correspondence, notices, reports, daily reports, technical reports, personnel forms, agendas, meeting minutes, contracts, budget documents, vouchers, work orders, maintenance requests, certificates, permit applications, license applications, charts, spreadsheets, various forms, memos, reports required by regulatory agencies and the County, manuals, logs, lists, etc.
• Performs a variety of routine to complex administrative duties in support of Department activities, which may include but are not limited to taking and transcribing dictation, taking and transcribing meeting minutes, scheduling appointments, maintaining calendars, composing/preparing correspondence for supervisor’s signature, compiling and researching information and data for reports, making travel arrangements, establishing and maintaining filing systems, maintaining Department computer operations, scheduling use of facilities, maintaining confidential employee records, overseeing Department procurement activities, maintaining inventory of equipment and supplies, maintaining insurance on vehicles/equipment, etc.
• Performs a variety of routine clerical duties as required, which may include but are not limited to copying and filing documents, retrieving archived documents, sending and receiving faxes, entering computer data, processing daily mail, maintaining employee/volunteer time records, processing payroll, ordering office supplies, preparing labels, etc.
• May perform routine bookkeeping/accounting work as required, including assisting with budget preparation, processing and/or preparing invoices, processing requests for payment, preparing cost estimates, balancing statements, maintaining various accounts, maintaining petty cash, preparing requisitions, budget transfers, check requests, travel vouchers, bank deposits, collecting and receipting various payments, etc.
• May supervise and evaluate work of subordinate clerical personnel as assigned.
• Assists in coordinating office activities with those of other County departments, outside agencies and others as required.
• Assists with the planning and coordination of specific Department functions and activities as required.
• Runs errands as needed.
• Completes special projects as assigned.
• Performs duties of other clerical personnel as required in their absence.
• May notarize documents as needed.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, County personnel, Board/committee members, various outside agencies and professionals, vendors, and the general public.

Department Specific Duties

• Processes invoices which includes data entry within the Asset Essential program, while completing all necessary background data filling to ensure budget balancing and payment processing.
• Processes leave status reports, daily reports and personnel forms. Processes new employee onboarding requirements. Assembles ongoing reporting requirements for regulatory agencies, to include Goffinsville Nassau River, American Beach Stewardship Reports, geese permits, local MSBU maintenance agreements.
• Maintains all logs and data fillings for purchase orders, inhouse purchase orders and up-load to Asset Essentials.
• Monitors and updates all cost centers within Asset Essentials.
• Monitors accounts with TDC for proper billing of all beach services.
• Prepares memos and correspondence for administration supervisors and managers as needed.
• Monitors annual personnel budgets, preparing budget transfers, cost estimates and check requests for approval.
• Acts as official departments notary.
• Coordinates with sports associations for quarterly meeting, materials for athletic complexes, insurance requirements, field schedules and lighting schedules.

(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)

The hourly range for this position is $18.2161 - $27.7178. The County provides a comprehensive benefits program and participates in the Florida Retirement System (FRS) and has a 3% employee contribution requirement. Voluntary supplemental 457 deferred compensation retirement is also available. For additional benefit information, visit: https://www.nassaucountyfl.com/243/Employee-Benefits.

Nassau County is a Drug Free Workplace; This position is eligible for Veterans’ Preference in accordance with applicable laws.