Melissa Data Corp is hiring a full-time receptionist/clerical assistant for our Rancho Santa Margarita office. This position reports directly to the HR Manager, and gives occasional support to the CEO, CFO and accounting department.

Melissa is a great place to work with many perks such as company lunches, haircuts, manicures, and holiday events. The receptionist/clerical assistant is invaluable in helping facilitate these fun activities.

Job Duties:

• Answer phones and directing calls to the appropriate staff members
• Greet and provide general support to our incoming vendors or clients
• Filing, photocopying, scanning, collating, faxing, prepare outgoing mail, preparing documents and other forms
• Distribute incoming mail and faxes
• Assist with audit requests for documentation
• Some data entry and spreadsheet maintenance
• Schedule appointments, job applicant interviews
• Maintain calendar for conference room schedule
• Manage inventory of office supplies
• Assist with maintaining documents on our Intranet: SharePoint
• Perform related duties and responsibilities as required by the HR Manager including management of personnel files and new-hire set up
• Assist Events Coordinator with company provided lunches and more
• Plan activities as member or head of the Rec Committee
• Perform related duties and responsibilities, approved by HR, as requested by accounting, and other management personnel

Qualifications & Skills:

• Administrative/Receptionist experience preferred
• Proficient with Microsoft Office (Excel, Word, Outlook)
• Strong keyboarding and organizational skills
• Excellent written and verbal communication skills
• Able to demonstrate complete discretion of employee’s compensation and benefits
• Possess and project a positive attitude, work well in a team
• Ability to work with minimal supervision
• Ability to multitask
• Punctual

Benefits:

• Competitive salary
• 401(k) with generous company match
• Medical, dental, and vision insurance
• Life insurance, including company provided coverage
• Paid Holidays and personal time off
• Educational assistance
• Office lunch on select weekdays
• Haircuts and manicures
• Workout class with personal trainer
• Onsite EV charging

To Apply:

• Go to https://www.melissa.com/jobs/jobapply.aspx
• Provide your resume in PDF or MS Word format

OR

• Reply to this ad be emailing resume to reply email provided
• Include LinkedIn profile if available
• No phone calls or recruiters

 

Melissa is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

 

This employer participates in E-Verify and will provide the federal government with your Form I-9 information. https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

THIS CONTRACTOR AND SUBCONTRACTOR SHALL ABIDE BY THE REQUIREMENTS OF 41 CFR 60-300.5(A). THIS REGULATION PROHIBITS DISCRIMINATION AGAINST QUALIFIED PROTECTED VETERANS, AND REQUIRES AFFIRMATIVE ACTION BY COVERED PRIME CONTRACTORS AND SUBCONTRACTORS TO EMPLOY AND ADVANCE IN EMPLOYMENT QUALIFIED PROTECTED VETERANS. WE ARE A GOVERNMENT CONTRACTOR.